Office Manager

SearchStar
30 Monmouth Street
Bath
BA1 2AN

 donna@search-star.co.uk

Summary

A busy digital marketing agency in Bath is looking for a part-time office manager (20-25 hours per week) to help with the day-to-day smooth running of the office.

We’re looking for someone who’s energetic with a ‘can do’ attitude. This will be a busy but varied role in an excellent working environment.


Full Job Description

Office Manager

A busy digital marketing agency in Bath is looking for a part-time office manager (20-25 hours per week) to help with the day-to-day smooth running of the office.

We’re looking for someone who’s energetic with a ‘can do’ attitude. This will be a busy but varied role in an excellent working environment.

 

Responsibilities:

  • Booking cost efficient travel and accommodation for the business
  • Supporting the finance operation through:
    • creation of sales invoices
    • inputting incoming invoicing
    • invoice chasing
    • other ad hoc finance tasks as required
  • Monitor levels of stationery, consumables and refreshments
  • Purchasing office stationery and refreshments
  • Booking lunches/catering for meetings and company events
  • Diarising/organising meetings for the SMT when required
  • Supporting the marketing function before shows and conferences to ensure consumables are ordered and organised prior to the event
  • Support the organisation of the Christmas party and other social events
  • Provision of security fobs for the team
  • Coordinating office maintenance
  • Management of Health & Safety requirements for the office
  • Distributing and sending post/parcels
  • Welcome visitors to the office
  • Oversee meeting room and parking bookings
  • Occasional sales support, including filing/scanning contracts and prospect research
  • Administering the onboarding process, including credit checks
  • Provide ad hoc administration support to the SMT in order to facilitate the smooth running of the business

 

Requirements:

  • Sound knowledge of MS Office
  • Experience of Xero is beneficial, as is an AAT (or equivalent) bookkeeping qualification
  • Ability to manage your own time and prioritise effectively
  • Excellent communication skills, in-person, over the phone or via email

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